Spring is traditionally the season that marks change, or the start of something new. Spring cleaning doesn’t just apply to your home, backyard, or garage; businesses can benefit from spring cleaning too, and document management is a huge part of that. Here are just a few ways you can use document management processes and technologies to make changes that benefit your business this season.
Free up space
Physically freeing up space in your office environment is like breathing in fresh air. It feels lighter without the clutter that’s been weighing your processes, and personnel, down. Going paperless has been “freeing up space” for businesses in every industry for years – maybe it’s time for yours to do the same. Put your records and documents into a Cloud digital document storage solution, and you can immediately kick your filing cabinets and bankers boxes to the curb. According to the Office of Waste Reduction Services, the average business generates 1.5 pounds of paper waste per worker per day. That’s an enormous weight, but also, incredibly costly. The same report states that the elimination of office paper from the company’s waste stream can bring down waste bills by as much as 50 percent. Freeing up space turns into dollars and cents really quickly – and the technology exists to make this transition easy.
Clean the dust off your processes
A physical change (like the decision to scan your paper files and remove your cumbersome filing cabinets) will spark process changes. This can be a scary thought, but remember, the law of inertia: An object at rest will tend to remain at rest unless acted upon by an outside force. Don’t let your business processes stay at rest. Use document management technologies to automate workflows, distribute information, and enhance communications. Introduce the kind of technology that will streamline your processes, allow greater access and collaboration, and manage the life cycle of critical records and documents.
Relieve the pressure of paper
There is a weight to paper that exists not in pounds, but in stress. Think about your personnel in Accounts Payable or Accounts Receivable. Processing payables from paper takes more time and leads to a greater chance of introducing errors. It can also create frustration in your organization and your customers when information is not readily accessible. It’s a similar frustration for your customer service teams. They are often on the front lines with customers and need instant access to information to close an inquiry efficiently. Regardless of your industry, a comprehensive document management system will provide them the access to information required to satisfy customers and reduce serving costs.
Let us help you with your paperless strategy.