On or Off Site Choosing the Most Secure Document Storage

In the past, the greatest risk your documents faced typically came straight from Mother Nature. Going paperless can protect you against physical damage, but it introduces potential risks as a result of viruses, hardware damage, and data theft. On-site, secure digital document storage might seem to offer impenetrable safety from theft, but digital criminals are always adopting new ways to gain access. Off-site storage can shift all your documents to the cloud where physical risks are obliterated entirely.

Consumer Privacy and Corporate Responsibility

The transition to a paperless office has introduced a new set of regulations. The type of business you manage determines the risks you face. If you’re a medical institution, HIPAA requires you to keep patients’ records secure. If you’re a retailer, your clients’ credit card information and marketing data are all ripe for mining by counterfeiters and identity thieves. Account information that finds its way into the wrong hands will mean chaos for banks and their clients. Off-site, secure document storage adds an extra layer of protection, removing hardware from your headquarters where employees can easily access it.

The Cloud

Replacing ageing servers is expensive, but migrating to the cloud doesn’t come free of charge. Cloud storage can cost up to $2,000 a month. If you choose to replace your servers, your expense shifts to your IT department, with each employee charging about $150 an hour. It is expensive, but the Cloud is still heavier on your wallet until you add hardware replacement and financial risk to your list of expenses. This is why small businesses who have tight budgets are overwhelmingly in favor of the cloud: it’s s
imply more economical, and in years to come, it will only become cheaper, the cloud:

  • Is managed without IT support.
  • Gives staff access to documents anywhere, anytime.
  • Supports a huge range of formats.
  • Scales to your growing business.
  • Becomes less costly with each passing year.
  • Comes without hardware degradation over time.

Integrated Storage Solutions

While the cloud has enough bells and whistles to attract much of the corporate sector, integrated secure document storage systems are forcing business managers to think differently about their storage. Integrated systems can take the form of:

  • On-site storage that connects to the cloud.
  • Primarily cloud-based storage, with cached information stored locally.
  • Cloud storage for archiving and disaster risk management with integrated storage on site.
  • A software-based system that distributes data clusters to local and cloud storage.

Essentially, integrated systems let you tailor your storage like a perfectly fitting suit, a facet that highly regulated business models need if they’re to survive the litigiousness of today’s society.

Integrated systems:

  • Give you the freedom to choose your expenses so that you pay only for what you need.
  • Let you tailor your risks to the regulations of your industry.
  • Come with automated workflows and contract management systems to suit your unique needs.

Cloud-integrated storage is a hybrid of private and public cloud systems, providing a bespoke solution with the ideal risk and benefit profile for your unique needs. The days when you had to find storage to suit your needs are over. Now, solutions adapt to your needs. Storage has never been easier.

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